LIPA Committee Meeting
Notices of Meeting include information about the subject matter to be examined by the committee and date, time and place of the meeting, as well as a list of any witnesses scheduled to appear. The Evidence is the edited and revised transcript of what is said before a committee. The Minutes of Proceedings are the official record of the business conducted by the committee at a sitting.
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MINUTES OF PROCEEDINGS
Meeting No. 1
Tuesday, December 7, 1999
The Standing Joint Committee on the Library of Parliament met at 11:10 a.m. this day for the purpose of Organization, in Room 705, La Promenade Building, to elect Joint Chairs, pursuant to Rule 88 of the Senate and Standing Order 106(1) of the House of Commons.
Members of the Committee present:
Representing the Senate: The Hon. Jerahmiel S. Grafstein, The Hon. Normand Grimard, The Hon. Vivienne Poy and The Hon. Louis J. Robichaud.
Representing the House of Commons: Mark Assad, Hec Clouthier, John Finlay, Deborah Grey, Raymond Lavigne, Philip Mayfield, Paul Mercier and Karen Redman.
Acting Members present: Robert Bertrand for Rick Limoges; Ian Murray for Jim Karygiannis; Paul Bonwick for Mac Harb and Marlene Jennings for Marlene Catterall.
The Joint Clerk (Senate) presided over the election of the Joint Chair (Senate).
On motion of Senator Jerahmiel S. Grafstein, it was agreed, - That the Honourable Senator Louis J. Robichaud be elected Joint Chair of the Committee (Senate).
The Joint Clerk (House of Commons) presided over the election of the Joint Chair (House of Commons).
On motion of Robert Bertrand, it was agreed, - That Raymond Lavigne be elected Joint Chair of the Committee (House of Commons).
On motion of Philip Mayfield, it was agreed, - That Deborah Grey be elected Vice-Chair of the Committee.
On motion of Karen Redman, it was agreed, - That the Subcommittee on Agenda and Procedure be composed of six (6) members including the Co-Chairs, the Vice-Chair, and a representative of the Bloc Québécois, the Progressive Conservative Party and the New Democratic Party; and
- That the members of the Subcommittee on Agenda and Procedure be appointed after the usual consultations with the whips of the different parties.
On motion of Karen Redman, it was agreed, - That the Subcommittee be empowered to make decisions on behalf of the Committee with respect to its agenda, to invite witnesses and schedule hearings; and
- That the Subcommittee report its decisions to the Committee.
On motion of Senator Vivienne Poy, it was agreed, - That the quorum be fixed at seven (7) members provided that both Houses are represented whenever a vote, resolution or other decision is taken and that the Joint Chairs be authorized to hold meetings to receive evidence and authorize printing thereof so long as four (4) members are present, provided that both Houses are represented.
On motion of Karen Redman, it was agreed, - That either Joint Chairs or, in accordance with the direction of the Joint Chairs, either Joint Clerks, be authorized to approve payment of expenditures of the Committee.
On motion of John Finlay, it was agreed, - That at the discretion of the Joint Chairs, reasonable travelling expenses, as per the regulations established by the Board of Internal Economy and the Standing Committee on Internal Economy Budget & Administration, be paid to witnesses invited to appear before the Committee, and that payment of these expenses be limited to two (2) representatives per organization.
On motion of Robert Bertrand, it was agreed, - That during the questioning of witnesses, there be allocated 10 minutes for the first questioner (of each party) and that thereafter 5 minutes be allocated to each subsequent questioner.
On motion of Senator Jerahmiel S. Grafstein, it was agreed, - That unless there is unanimous consent a 48 hour notice must be given to members before any new question is submitted to the consideration of the Committee.
On motion of Hec Clouthier, it was agreed, - That the Committee print 250 copies of its Proceedings and that the Joint Chairs be authorized to adjust this number to meet demand.
On motion of Senator Jerahmiel S. Grafstein, it was agreed, - That the Joint Chair (Senate) be authorized to obtain Senate permission to sit during Senate sittings.
On motion of Paul Mercier, it was agreed, - That the Joint Chairs be authorized to report to their respective Chambers that the Committee be authorized to assist the Speaker of the Senate and the Speaker of the House of Commons in directing and controlling the Library of Parliament; and that it be authorized to make recommendations to the Speaker of the Senate and to the Speaker of the House of Commons regarding the governance of the Library and the proper expenditure of moneys voted by Parliament for the purchase of books, maps or other articles to be deposited therein.
On motion of Karen Redman, it was agreed, - That the Committee adopt its First Report and that the Joint Chairs be authorized to table same in their respective Chamber.
At 11:40 a.m., on motion of Robert Bertrand, it was agreed, - That the Committee adjourne.
Gary Levy and Santosh Sirpaul
Joint Clerks of the Committee