On motion of Pierre J. Dalphond, it was agreed, — That Yonah Martin be elected Joint Chair of the committee.

On motion of Pamela Wallin, it was agreed, — That Pierre Dalphond be elected Deputy Chair of the committee.

On motion of James Maloney, it was agreed, — That Marcus Powlowski be elected Joint Chair of the committee.

On motion of Michael Cooper, it was agreed, — That Tamara Jansen be elected First Vice-Chair of the committee.

On motion of James Maloney, it was agreed, — That Luc Thériault be elected Second Vice-Chair of the committee.

On motion of Rosemary Moodie, it was agreed, — That the committee retain, as needed and at the discretion of the joint chairs, the services of one or more analysts from the Library of Parliament to assist it in its work.

On motion of Annie Koutrakis, it was agreed, — That the Subcommittee on Agenda and Procedure be composed of the joint chairs, the vice-chairs, one additional member from the Senate and one additional member from the government; and that the subcommittee work in a spirit of collaboration.

On motion of Kristopher Wells, it was agreed, — That the subcommittee be empowered to make decisions on behalf of the committee with respect to its agenda, to invite witnesses, and to schedule hearings and that the subcommittee report its decisions to the committee.

On motion of Pamela Wallin, it was agreed, — That the joint chairs be empowered to direct communications officer(s) assigned to the committee in the development of communications plans and products where appropriate and to request the services of the Senate Communications Directorate and of the House of Commons Social Media Team for the purposes of the promotion of their work.

On motion of Michael Cooper, it was agreed, — That witnesses be given five minutes to make their opening statement; that whenever possible, witnesses provide the committee with their opening statements 72 hours in advance; and that during the questioning of witnesses the time allocated to each questioner be as follows: for the first round of questioning, five minutes to a representative of the party in the following order: House of Commons Conservative Party, House of Commons Liberal Party, Bloc Québécois, and three minutes for each senator; for the second round of questioning, three minutes to a representative of the party in the following order: House of Commons Conservative Party, House of Commons Liberal Party and two minutes for the Bloc Québécois and two minutes for two senators on a rotational basis to be determined by the Senate parliamentary groups.

On motion of Annie Koutrakis, it was agreed, — That the joint clerks of the committee be authorized to distribute documents to members of the committee and only when such documents exist in both official languages, and that the witnesses be advised accordingly.

On motion of Helena Jaczek, it was agreed, — That the joint clerks of the committee be authorized to make the necessary arrangements to provide working meals for the committee and its subcommittees.

On motion of Tamara Jansen, it was agreed, — That either joint chair or, in accordance with the direction of the joint chairs, either joint clerk be authorized to approve payment of expenditures of the committee.

On motion of Annie Koutrakis, it was agreed, — That, if requested, reasonable travel, accommodation and living expenses be reimbursed to witnesses upon application, not exceeding two representatives per organization; and that in exceptional circumstances, payment for more representatives be made at the discretion of the joint Chairs.

On motion of Kristina Tesser Derksen, it was agreed, — That, unless otherwise ordered, each committee member be allowed to be accompanied by one staff person at in-camera meetings and that one additional person from each House officer’s office be allowed to be present and for the Senate, that the leader or facilitator of the Government and each recognized party or parliamentary group be entitled to one additional staff member at these meetings.

On motion of Pamela Wallin, it was agreed, — That one copy of the transcript of each in camera meeting be securely retained by the joint clerks for consultation by members of the committee or by their staff; and that the analysts assigned to the committee have access to the in-camera transcripts.

On motion of Rosemary Moodie, it was agreed, — That the committee publish its proceedings in both official languages.

On motion of Tamara Jansen, it was agreed, — That 48 hours’ notice be required for any substantive motion to be considered by the committee, unless the substantive motion relates directly to business then under consideration, provided that:

(a) the notice be filed with the joint clerks of the committee no later than 4:00 p.m. from Monday to Thursday, and no later than 2:30 p.m. on Friday;

(b) the motion be distributed to members and the offices of the whips of each recognized party in both official languages by the joint clerks on the same day the said notice was transmitted if it was received no later than the deadline hour; and

On motion of Luc Thériault, it was agreed, — That the joint clerks inform each witness who is to appear before the committee that the House administration support team must conduct technical tests to check the connectivity and the equipment used to ensure the best possible sound quality; and that the joint Chairs advise the committee, at the start of each meeting, of any witness who did not perform the required technical tests.

On motion of Annie Koutrakis, it was agreed, — That all documents submitted for committee business that do not come from a federal department, members’ or senator’s offices, or that have not been translated by the Translation Bureau be sent for prior linguistic review by the Translation Bureau before being distributed to members.

On motion of Tamara Jansen, it was agreed, — That the joint clerks of the committee be authorized to grant access to the committee's digital binder|portal to the offices of the whips of each recognized party..

On motion of Michael Cooper, it was agreed, — That the joint chairs shall have the ability to fully participate, including to move motions and to vote on all items before the committee, and any vote resulting in a tie vote shall mean that the item is negatived.

At 7:00 p.m., the meeting was suspended.

At 7:07 p.m., the meeting resumed in camera.

It was agreed, — That future meetings should be divided into three panels of one hour.

Members of the special joint committee were invited to submit to the joint clerks their list of potential witnesses by the end of the day on Wednesday, March 18, 2026.